An offer letter is sent to the selected candidates as an extension to the initial verbal offer. It is usually sent before the events such as background check. It is basically an offer for the position, in which the offer letter describes the role of the applicant. It specifies the terms and conditions to be followed by the candidate.

Overall, it helps the prospective employee understands the working of the company and decides whether to accept the proposal of the company or not. Candidates can also take a look at the offer letter and negotiate for the employment rights and duties to be served.

If the candidate agrees to accept the offer, he/she will reply with signing the offer letter. Offer letter doesn’t always seem like a legal binding agreement between the company and a candidate. It showcases the detailed legal protection for both the parties.

It is always considered as a good practice to have a legal professional review of the offer letter, you want to send. This process will ultimately make sure that your organization is protected against legal matters.



Candidate First and Last Name

Candidate Address

City, State, Zip

Dear [Candidate Name],

We are happy to offer you the position of ____________at Company’s name ___________. The date of your joining is _______________. There will be a contingent upon [background etc]. You will be reporting directly to [manager/supervisor name] at [workplace location]. We have faith in you to deliver the best and be an excellent match to our company.

You need to perform ________ and required to ______________ [briefly mention relevant job duties and responsibilities].

You will be paid ________________amount annually. The salary will be credited to ______________. In addition to this starting salary, we’re offering you [discuss stock options, bonuses, commission, structures etc].

Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate the employment relationship at any time for any reason. This letter is not a contract or guarantee of employment for a definite amount of time.

Please confirm your acceptance of this offer by signing and returning this letter by [offer expiration date].

We are excited to have you join our team! If you have any questions, please feel free to reach out at any time.


[Your Signature]

[Your Printed Name]

[Your Job Title]

Signature: ______________________________

Printed Name: ___________________________

Date: __________________________________

Easydrafting will help in drafting a suitable Offer Letter. specializes in drafting of affidavits, Rent agreement, different contracts & agreements and has an expert team of professionals including Lawyers, Company Secretaries and drafting experts.

The main aim of easy drafting is to draft and provide the document without any hassle which we face in our day to day life while dealing with legal matter.

We at easy drafting make this process friendly and provide desired documents and advise to the end user effortlessly and at minimum cost.

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